WOOLHAMPTON PARISH COUNCIL

At a Parish Council meeting held on Tuesday 21st December 2004 at the King George V Hall Woolhampton.

PRESENT
Mr T. Renouf (Chair)

Mrs S. Giles (Vice Chair)

Mrs C. Vallis

Mr J. Lovell

Mr G. Ward

Also Present

“3“No - Members of the Public

District Councillor Mrs I. Neill

Apologies

Mr G. Hale

Mr J. Vincent

Meeting Commenced: - 7.35 PM

501.1 MATTERS OF INTEREST IN AGENDA ITEMS

Personal Interests

Councillor Mr J. Lovell declared a personal interest in respect of the proposed future development by Sovereign Housing at the former car parking area, Victor Place, Hill Crescent.

Councillor Mrs S. Giles declared a retrospective personal interest (since May 2004) into all matters relating to Douai Abbey / Bewley Homes as a result of her membership in the Douai Redevelopment Group which she now considered to be a Lobby Group having read the recently issued guidance from the Standards Board for England & Wales on lobby groups.

Prejudicial Interests

Councillor Mr J. Lovell declared a prejudicial interest in respect of Planning Application 04/02679/HOUSE. Councillor Mr J. Lovell left the room during the Councils deliberations on the application and did not vote.

501.2 MINUTES OF MEETING HELD ON – 16tH NOVEMBER 2004

The minutes of the Parish Council meeting held on Tuesday 16th November 2004, having been previously circulated, were taken as read, confirmed and signed subject to the following amendment; 500.18 Village Hall Project; the Council also agreed that a restrictive covenant should be placed on the land being transferring to Pye’s thus ensuring that only 3 detached houses are built on this land.

501.3 MATTERS ARISING - MEETING HELD ON 16th NOVEMBER 2004

(a) District Council Environmental Services, the Clerk advised that this work was on-going.
(b) Council Web site, work is on-going. The Clerk advised that he has to forward copies of recent meeting minutes so that these can be added to the site.
(c) Douai Park – Heads of Agreement, the Clerk is to arrange a meeting with the chair of the Douai Park Association. The following issues will be discussed; `Private Keep Off`’ signs, Parishioner access, advertising of fixture list, rubbish and terms and conditions to be included in any lease with Douai Abbey.
(d) Village Plan Bank Account, the account’s paperwork has not yet been received from the bank.
(e) WBDC Enforcement Officer Meeting, the Clerk advised that he had been given 3 meeting dates for January 2005, he agreed to liaise with Councillor Mr G. Ward outside of the meeting to confirm which was most suitable.

(f) 30mph signage on Cods Hill / Woolhampton Hill, the Clerk advised that 30mph signs will be ordered and erected in the New Year.

(g) Minimum distance telecommunication masks, it was found that do minimum distance was prescribed; in planning policy.

(h) Mobile Police Station, the Clerk advised that he was awaiting confirmation from TVP as to if/when the Mobile Police Station visit Woolhampton.

(i) WBDC Gravel Seminar, the Clerk advised that handouts and presentation materials had been requested but these had not yet been received.

(j) Bushy Pightle, Councillor Mr J. Lovell has agreed a form of wording to be displayed; a termination notice has been received.
(k) Safety / highways issues Schools on Woolhampton Hill, the Clerk circulated at the meeting an update from WBDC, Councillor Mr G. Ward agreed to monitor progress.
(l) Cross Kennet Consultation, Councillors were asked to reconsider the report previously circulated by the Clerk, which had been received from a member of the Public, to determine if a further Parish Council response should be made.

501.4 PLANNING

a)	Planning Application:

APPLICATION NO: 04/002670/House
APPLICANT Andrew Occleshaw

LOCATION Aldermaston House, Bath Road, Woolhampton

PROPOSAL Garage and home office outbuilding

DECISION No objections subject to a S106 agreement being entered into with the applicant to prevent the proposal becoming a separate dwelling / house on the site. The Parish Council are concerned that the building is behind the existing ‘Building Line’.

APPLICATION NO: 04/002679/House
APPLICANT Jack and Catherine Lovell

LOCATION Monksmead House, Woolhampton Hill, Upper Woolhampton

PROPOSAL Demolition of 2 storey secondary / service wing and replacement

with 2 storey wing and 2 and half storey cross wing; ancillary

landscaping works.

DECISION No objections. However the Parish Council request that a condition be imposed as part of any planning permission granted that construction traffic should be diverted along Cods Hill thus avoiding the Schools on Woolhampton Hill. Further traffic should, during school opening hours, ensure that visibility is not restricted for pupils leaving Woolhampton CD School.

APPLICATION NO: 04/002865/House
APPLICANT Mr B Simpson

LOCATION 2 Orchard Close, Woolhampton

PROPOSAL First Floor Extension

DECISION Support subject to materials being in keeping with the existing materials.

APPLICATION NO: 04/002813/RESMAT
APPLICANT J. A. Pye Estates Limited

LOCATION Land to the West of Hillview

PROPOSAL Demolish two existing building and build three houses

DECISION Support, we however request that the brickwork be in keeping with the local area and in particular the brickwork used along the A4 from the site looking ‘East’ towards the centre of the Village.

a)	For Information

The Council noted the proposed future development by Sovereign Housing at the former car parking area, Victor Place, Hill Crescent, Woolhampton.

501.5 DISTRICT COUNCILLOR MRS IRENE NEILL

District Councillor Mrs I. Neill advised that WBDC were proposing to change the Planning System, the 28 day period for calling ‘an application in’ for consideration by Members now started from the date the application appears on the weekly planning list, which is issued every Wednesday. Further, with effect from February there will now only be two Planning Committees (Eastern and Western); these are programmed to meet every 3 weeks. District Councillor Mrs I. Neill is to arrange for the Council’s Housing Manager to attend a joint meeting of Parishes within the Aldermaston Ward to discuss the housing list and housing allocations. Following a discussion it was agreed that this meeting would be held at the King George V Hall.

501.6 STATEMENTS AND QUESTIONS FROM THE PUBLIC

None

501.7 CORRESPONDENCE RECEIVED

The Chairman Mr T. Renouf noted the list of correspondence received by the Clerk, since the last Parish Council meeting held on the 16th November 2004.

501.8 WBDC CONCESSIONARY FARES SCHEME CONSULTATION

Following a discussion of the five options available, the Council resolved that the current scheme should be continued with.

501.9 UPDATE – PARISH COUNCIL STRATEGIC ISSUES

(a) Councillor Mrs C. Vallis advised that it was hoped that the village shop would open in the New Year.
(b) Councillor Mrs C. Vallis advised that she was continuing to discuss with Wasing the timing of their proposed tree cutting programme on the Recreation Park, in order that the Parish Council could make plans to re-sow the field in the spring.

501.10 WBDC WORKSHOP – LOCAL DEVELOPMENT FRAMEWORK

Following a discussion the Chairman Mr T. Renouf and Councillor Mr G. Ward agreed to attend the workshop on Thursday 6th January; the Clerk also agreed to attend.

501.11 FINANCE

a) The following Payments were approved: - £

Mr S. P Brady 214.45

Inland Revenue 54.30

TRL 31.14

Hacker Young 141.00
Mr Paul Gillam 951.75
Charles Lucas Marshall 35.00
Thames Water 14.16
BALC 91.08

501.12 AUDIT OF ACCOUNTS YEAR ENDED 31ST MARCH 2004 – EXTERNAL AUDITOR’S CERTIFICATE AND OPINION

The Clerk had previously circulated to all Members the External Auditor’s Certificate and Opinion. Following a discussion these were noted.

501.13 COUNCILLORS COMMENTS

None

501.14 RESOLUTION TO EXCLUDE MEMBERS OF PUBLIC & PRESS (LG ACT 1972 –

FINANCIAL CONSIDERATION – VILLAGE HALL PROJECT)

Following a vote the resolution was approved. All members of the Public and Press left the room.

501.15 VILLAGE HALL PROJECT

The Chairman circulated at the meeting a brief paper, which, detailed the latest, project, costings and project shortfall. The Clerk had previously circulated to all Members details of two quotes received with respect to Contract Monitoring / Administration. There then followed a discussion regarding the projects history and ‘changing’ project shortfall and it was agreed that the Chairman Mr T. Renouf and the Clerk would produce a paper which consolidated all this information. It was agreed to defer making a decision on Contract Monitoring until the January Meeting. The Clerk advised that he had submitted an “Application for Borrowing Approval for Parish Council’s” for £50,000 over 20 years, to BALC.

Meeting Ended: 9.20PM